TY - JOUR
T1 - Launching an Intranet in LibGuides CMS at the Georgia Southern University Libraries
AU - Randtke, Wilhelmina
N1 - Wilhelmina Randtke has a background in law and technology. Her past roles include legal research, technology oversight, and product manager for cloud based publishing software. She is currently Head of Libraries Technologies and Systems at the Georgia Southern University Libraries overseeing in-building technology and online presences. Georgia Southern University Libraries is the largest student printing lab on campus, providing approximately 1,500,000 prints to students each year. The libraries provide in-building desktop computers with specialized software for academic projects, a fleet of approximately 190 checkout laptops for students, and 3D printing and scanning services.
PY - 2024/10/7
Y1 - 2024/10/7
N2 - During the 2021-22 academic year, the Georgia Southern University Libraries launched an intranet within the LibGuides CMS (LibGuides) platform. While LibGuides had been in use at Georgia Southern for more than 10 years, it was used most heavily by the reference librarians. Library staff in other roles tended not to have accounts, nor to have used LibGuides. Meanwhile, the Libraries had a need for a structured intranet, and the larger university did not provide enterprise level software intended for intranet use. This paper describes launching an intranet, including determining what software features are necessary and reworking software and user permissions to provide these features, change management by restructuring permissions within an established and heavily used software platform, and training to introduce libraries employees to the intranet. Now, more than a year later, the intranet is used within the libraries for important functions, like training, sharing information about resources available to employees, for coordinating events and programming, and to provide structure to a document repository in Google Shared Drive. Employees across the libraries use the intranet to more efficiently complete necessary work. This article steps through desired features and software settings in LibGuides to support use as an intranet.
AB - During the 2021-22 academic year, the Georgia Southern University Libraries launched an intranet within the LibGuides CMS (LibGuides) platform. While LibGuides had been in use at Georgia Southern for more than 10 years, it was used most heavily by the reference librarians. Library staff in other roles tended not to have accounts, nor to have used LibGuides. Meanwhile, the Libraries had a need for a structured intranet, and the larger university did not provide enterprise level software intended for intranet use. This paper describes launching an intranet, including determining what software features are necessary and reworking software and user permissions to provide these features, change management by restructuring permissions within an established and heavily used software platform, and training to introduce libraries employees to the intranet. Now, more than a year later, the intranet is used within the libraries for important functions, like training, sharing information about resources available to employees, for coordinating events and programming, and to provide structure to a document repository in Google Shared Drive. Employees across the libraries use the intranet to more efficiently complete necessary work. This article steps through desired features and software settings in LibGuides to support use as an intranet.
M3 - Article
JO - Code4Lib Journal
JF - Code4Lib Journal
IS - 59
ER -